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Home > Jobs > Employment Opportuni... > Professional/Technical

Job #	082167
Job Title	Senior Resource Management Officer / Administration & Finance Manager
Job Family	Resource Management
Location	Jakarta, Indonesia
Appointment	Local Hire
Job Posted	22-Oct-2008
Closing Date	14-Nov-2008
Language Requirements	English [Essential]; Indonesian-Malay [Essential]
Appointment Type	See Job Description Below

Background / General description

Note: The local recruitment shall be for an initial period of two-year ‘Term’ contract, renewable subject to performance and available resources.

Internal staff on "Open-Ended" assignment will retain the appointment type if selected.

The applicant should apply online by clicking the above "Apply" button. You will be asked to write a cover letter and please attach your CV and references (at least three names with full contact details).

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Indonesia is a lower middle income country for which international assistance, including from the World Bank, is expected to play a strategic role in implementing policies for accelerated growth and poverty reduction. With the Asian crisis now firmly behind it, and following the country’s first direct democratic presidential elections in 2004, Indonesia is undergoing major political and economic changes, which in turn are creating important challenges and opportunities for the World Bank.

Indonesia's portfolio consists of 27 lending operations with $2.9 billion in commitments and over a billion dollars in Trust Funds.  Current annual lending estimate is around $2.7 billion with 11 projects. The reach of this Bank-funded program is extended with a Trust Funds portfolio of $ 1 billion addition to the main Jakarta office, there are five other satellite offices spread across Indonesia with over 150 regular staff and 350 extended term and short term consultants, making this one of the largest World Bank country offices.  Country operations are decentralized with both Country Director and sector coordination functions located in country. The Social Development Sector Manager is also based in the Country Office. The program places strong emphasis on country team participation in setting strategy and work program priorities.

The World Bank is seeking a Sr. Resource Management Officer (SRMO) or an Administration & Finance Manager to take the lead responsibility for and oversee the resource management, administration, accounting, IT, and security management functions to support Indonesia’s large program and an extensive portfolio, as a member of the Country Management Team. The SRMO supervises over 20 Resource Management and Administration staff supporting all Indonesia offices (including several satellites).

• Under the general direction of the Manager, Operations and Portfolio in Jakarta and the Chief Administrative Officer in Washington, and working closely with the Country Director, as part of the Indonesia Country Management Team (CMT), the SRMO will be responsible for effective financial management and smooth functioning of the Indonesia country offices through fulfilling the Resource Management work program.  The SRMO has the lead responsibility for the management and coordination of the General Administration (GA), Accounting and Resource Management (RM), Information Technology (IT) and Security functions of the Indonesia country program.

• The SRMO leads and supervises the Finance and Administration, and IT teams of the World Bank Offices in Jakarta, Banda Aceh and Makassar.  This also requires ensuring appropriate skills mix, staff training, mentoring and coaching, and timely feedback and performance evaluation.

• The SRMO supervises and coordinates the country office activities in RM, IT and General Administration areas with the relevant units at HQ, e.g., Chief Administrative Officer’s (CAO) Office, Human Relations (HR), General Services Department (GSD), Accounting, Health Services Department (HSD), Central Security, Information Solutions Group (ISG), and Legal.

• The SRMO is the focal point for administrative and RM/accounting policies and practices and will ensure alignment with the country and regional program strategies and priorities.

Duties and Accountabilities

I. Resource Planning and Budgeting 
 
• Administer the Bank, Regional and Country Office Resource Management policies and procedures, including providing guidance, advice and interpretation and recommending solutions to managers and the country team, and oversee the Accounting function in all the Indonesia offices. 
• Coordinate Strategic and Business Planning with the CPC (Country Program Coordinator) and the country team, providing advice and guidance on formulation of guidelines and instructions for the preparation of the strategic and business plans.
• Coordinate the monitoring of planned deliverables with respect to work program and budgets with the CPC and the country team and ensure that effective monitoring processes are in place.
• Provide leadership in financial management/ administration of the Bank and TF resources allocated to the Country Management Unit (CMU).  Plan, prepare, analyze and monitor the CMU’s budget and work program in coordination with the HQ based support unit.
• Contribute to the design, analysis and review of the trust funds budgeting and planning practices with the objective of streamlining and simplifying their use and ensuring appropriate management oversight.
• Coordinate the implementation of Trust Fund and HR policies and practices with the respective leads in the office to ensure synergies with RM, Administration and IT services.
 
II. Financial Accounting, Reporting, Fiduciary and Internal Controls  

• Within the SAP framework, lead the design, implementation and monitoring of an adequate system of internal controls over financial transactions and business operations, and contribute to risk management for the Indonesia country offieces.
• Lead initiatives to improve processes and approaches within the SAP framework.  
• Provide expert advice and support to the Country Director on fiduciary responsibility.
• Review, approve and monitor administrative transactions for the Indonesia country offices on behalf of the Country Director.
• Define the objectives and scope of major/highly complex and diversified reviews and plans, organizes, directs and supervises them.
• Ensure that audit, quality assurance review and COSO recommendations are implemented.
• Coordinate submission of control reports, respond to findings and recommend resolution or action plans.
• Coordinate Administrative and RM support to trust funds activities to ensure compliance with Bank and TF policies.

III. General Services/Facilities Administration/Security Coordination and Office Management  

• Take overall responsibility for workflow and for ensuring an efficient, smooth, transparent and consistent internal administration environment in the office.
• Assist and advise staff regarding the field office administrative policies and procedures and ensure compliance in the office.
• Liaise with counterparts of other international agencies on matters related to general administration, finance and security.
• Supervise/coordinate the security function, including the Security manager based in Jakarta, and oversee the business continuity requirement 
• Supervise/coordinate all maintenance and support services.
• Supervise/coordinate administration of Bank properties/assets.
• Provide expert guidance on outsourced services, initiate review and evaluation of services; and ensure efficient and effective delivery of services.
• Provide expert guidance to ensure consistency, equity and transparency in the Bank administrative procurement and in asset management and disposal activities, in compliance with Bank policies and procedures.

IV. Information Technology and Communication

• Coordinate smooth functioning and maintenance of information technology and communication services for the Country Offices and provide guidance and advice as necessary.
• Provide timely feedback and key input in resolving pending issues or recommending resolutions in a timely and effective manner. 
• Coordinate new technology initiatives and training needs with the Regional IT Officer/CAO and ISG.
• Ensure adequate and transparent communication with all staff and offices on Bank, Regional, and Office policies and procedures.

Selection Criteria

*Essential Specialized Skills/Knowledge Competencies*

• In-depth knowledge and understanding of business planning, work programming, and budget and financial and administrative management;
• Ability to conduct independent research and analysis, identifying issues, reaching conclusions, making recommendations and persuading superiors and colleagues on outcomes;
• Good understanding of generally accepted accounting principles and proper accounting controls over accounting process and financial reporting operations, as well as familiarity with generally accepted auditing standards and COSO philosophy; and
• Ability to conceptualize, design and implement major projects and ability to lead as a key interlocutor in handling and facilitating client or inter-unit relationships.

*General Competencies*

• General management experience with strong people and problem solving skills;
• A very high standard of team-work and collaborative skills is essential;
• Strong analytical capabilities and proven skill to deal with RM issues innovatively, within the Bank policy framework, and to create effective internal control environment;
• Ability to lead a team of professionals in the execution of major RM projects;
•  Ability to operate effectively in a matrix management environment, both as a team  leader/supervisor and team member;
• Ability to coach, mentor and develop more junior staff;
• Ability to deal sensitively in multi-cultural environments and build effective working relations with clients and colleagues;
• Strong communication skills in English and Bahasa Indonesia, with ability to prepare, present and discuss findings in written and oral form.

Note:  The Bank provides training on its systems and transition support for new recruits.

*Minimum Education and Experience*

• Minimum education: MA/MS degree in a related field (e.g., Finance, Accounting, Business, Economics, etc.) or relevant Bachelor’s Degree plus an internationally recognized professional accounting qualification (e.g. CPA, CA, ACCA).
• Minimum 8 years of relevant experience.
• Previous experience in international organizations is a must.

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