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Home > Jobs > Employment Opportuni... > Professional/Technical

Background:
Accounts Payable is responsible for managing payment of short and long term liabilities originating from the administrative transactions of IBRD, IFC, MIGA, and IDA.  This includes ensuring proper accounting controls over the entire process and adhering to the Bank’s polices and procedures.  The payments by Accounts Payable are generally made to Staff, Short Term Consultants and Short Term Temporaries as well as external vendors with whom the AP staff interact and provide services on a daily basis.


Job Purpose:
To ensure that transaction processing is being performed in accordance with the established guidelines and procedures.  Monitor, review and perform analysis to ascertain that the objectives of the Accounts Payable group are being met in the most efficient and effective manner.   

Narrative: This position reports to the Accounts payable Team Leader.

Duties and Accountabilities

•	Review Payment produced throughout the workday by AP Specialists for general accuracy / propriety , unusual amounts or questionable items and release proposal for payment execution through treasury systems or reject proposal back to AP specialist; work with AP specialists to resolve problems and expedite payments;
•	Monitor rejection and error condition notifications (via email and SAP reports) from Treasury Operations systems; Notify AP specialists of errors from their payment request; work with AP specialist to resolve problems with Treasury Operations.
•	Review daily statistics / exception reports to ensure optimal performance and proactively follow up on any issues;
•	Take the lead on difficult adjustments and investigations of more complex problem cases involving AP transactions, including document imaging-related problems;
•	Personally handle / oversee payment cases requiring special care or attention from units such as President’s Office;
•	Monitor open invoice documents and down payment items using SAP reports and aging analysis for older items and follow up with responsible AP specialist to obtain proper action to promptly clear these;
•	Undertake local analysis of process or accounting problem areas and make recommendations to Accounting Officer for changes / actions to improve efficiency or control;
•	Undertake coaching and training of staff in new AP procedures; Actively participate in development of system enhancement specification from business perspective and coordinate acceptance testing activities required with required documentation;
•	Coordinate suspected or real system problem reporting to ISG counterparts and work with them to ensure corrective actions are effective from a business perspective;
•	Provide local support for investigations / inquiries or analysis work initiated by HQ AP team; produce all locally required status monitoring and any statistical analysis required to facilitate management and oversight of AP processing operations;
•	To take initiative and provide support on any other assigned task.

Selection Criteria

	A Bachelors degree in Commerce, Accounting, Finance, Economics or Business Administration.
	A minimum of 3 years ( post qualification ) of relevant experience
	Professional accounting qualification (CPA OR CA or an equivalent) is highly desirable.
	Excellent judgment, very good written and oral communications skills (including the ability to write clear, concise and complete procedure); ability to carry out a multi-dimensional, multi-functional work program.
	Exceptional spreadsheet design and manipulation skills; ability to quickly develop effective understandings of logical accounting data structures and data inter-relationships to effectively evaluate and make recommendations on process / system controls; proficiency in using Microsoft Word and PowerPoint presentation software.
	In-depth, detailed understanding of accounting systems, preferably SAP FI modules (especially the SAP Accounts Payable module and its control features and configuration capabilities / implementation at the Bank).
	Knowledge of a variety of modern procurement practices (including procurement card programs, evaluated receipts settlement) and emerging electronic commerce solutions; excellent knowledge of Bank administrative policies.
	Substantial work experience with transaction processing using integrated, automated accounting systems with a comparable level of complexity to SAP R3 enterprise resource planning system and high degree of integration. A proven track record of problem solving skills in an automated accounting environment; experience with SAP enterprise resource planning system R3 is desirable, but not required.
	Exhibit a personality that enables the incumbent to be client focused, flexible and an excellent team player. Ability to effectively work with other staff in the department and else where in the Bank. 
	Previous Accounts Payable experience highly desirable.

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