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Home > Jobs > Employment Opportuni... > Administrative/Support

This position is opened for local Vietnamese national only. 


The World Bank Vietnam requires a Team Assistant to assist in the in-country activities of the World Bank. This position coordinates extensively with service units and liaises frequently with team members both at headquarters and in the field, as well as external counterparts. Team Assistant also be assigned responsibility for some aspect of the unit's administrative functions, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and Vietnamese. 

The Team Assistant will be based in the World Bank’s Hanoi Office. There will be three positions to be recruited to work for Sustainable Development Sector and work separately in 3 units: Energy, Transport and Rural Development. In general, Team Assistant required to provide support in 3 main areas:
•	- Provide assistance to the sector team to ensure smooth operation 
•	- Assist each task teams with administration and logistic supports
•	- Assist Task Team Leaders and Operations Officers in monitoring and keep track of  project activities

Please note that locally recruited staff in Open-ended or Regular Appointment status, if selected, will retain their appointment status.

Duties and Accountabilities

•	Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
•	Incorporates agreed comments into documents, making full use of shared drives and software capabilities. 
•	Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
•	Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group. 
•	Prepares logistical planning and arrangement for various events, e.g. conferences, workshops, negotiations, etc.
•	Prepares working program and joins project missions if required.
•	Assists in liaison  and coordination with donors, government agencies and PMUs on lending and technical assistance operation.
•	In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitors specific activities, (i.e., task budget, etc.) within their teams or clusters.
•	Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters. 
•	Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team. 
•	Maintains up-to-date work unit project and other files (both paper and electronic). 
•	Translates/drafts a variety of routine documents, applying effective proofreading and grammar skills in English and other languages
•	Solves non-routine problems (e.g., responds to requests requiring file search, etc.) and does adhoc tasks if required.

Selection Criteria

1.	The ideal candidate will have a BA degree with at least 5 years work experience in relevant position such as secretary, administration assistance in multi-national or international organization. 
2.	Ability to follow through on team priorities in the absence of the team leader and respond to requests for information. 
3.	Ability to adapt to changing business needs by continuous learning/training
4.	Ability to produce high-quality work under pressure.
5.	Committed team player with demonstrated inter-personal skills and ability to work 
6.	Fluent in English language, in addition to a native command of Vietnamese, with excellent communication skills both verbally and in writing, including proven skills in report-writing.
7.	Strong computer/ information technology skills.

This position required to pass relevant Bank Group tests in place at time of recruitment (e.g. English, computer applications, etc.).

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